How to Save Your Company 85% – Buy Refurbished Copiers For Your Business
With the economy being the way it is at the moment as a business owner a simple way to save money is by buying refurbished copiers. A good quality copier is a purchase that is mandatory for any organization whatever the size yet it is also a significantly expensive buy. Of course you could buy brand spanking new and line the manufacturers pockets or you could make your money go further by purchasing a refurbished copier. The difference could be a saving of as much as 85%. Used copiers can present superb value for any small business, start-up or corporation. Any organization owners or managers with a limited budget must look to save funds where ever feasible, especially for costly color copiers that ought to last a lengthy time to vindicate the cost. Copiers refurbished to a high degree are a great way of slashing thousands of bucks - 10's of thousands on high-end digital copiers - off store prices. A rental copier is another option but when you are saving a good deal of cash on a refurbished copier it is sensible to buy a low-cost unit for the long-term.
When you buy a refurbished copier via a reputable supplier (Canon copiers and Ricoh copiers are particularly popular) you can be rest assured that thorough care has been taken to retain quality, performance and reliability as close to a new copier as possible. The buyer will not only acquire an as-new device, but in addition gets a considerably cheaper alternative to the retail cost.
The thorough method of copier refurbishment begins by ruthlessly weeding out any but scarcely used copy machines that continue being in great condition. These copiers aren't just wiped down on the outside and sold on but are taken apart, worn parts are replaced, cleansed internally and then go through a scrupulous 90 points service check-list. The copier/printer is then completely tested to ensure it performs as anticipated.
When buying refurbished copiers make certain you test the unit fully. Additionally, make sure you check out the copiers meter. This will tell you how many copies it has processed (think of it like a cars mileage check) and to judge how heavily utilized it has been in the past.
Probably, the most crucial element for you as the client, will be the new guarantee on the refurbished photocopiers. This should give you peace of mind as it means the rebuilt copier and its performance have been repaired to a high level. It's often worth negotiating a more lengthy copier warranty (it's always worth a try in business to save further costs!). In addition you may want to consider a maintenance contract with your supplier ensuring that all the parts that generally degrade over time for instance the drum and belts are covered by the contract.
Refurbished copiers really offer an exceptional chance for any company owner worth his salt to nab a fantastic bargain and use the resultant savings to splash out on himself if he so wishes! Now you know how to save money, do you know which refurbished copiers to buy?
Now that you know how to save significant money for your business by buying refurbished copiers which one do you choose? Check out our review copier to make an informed choice.
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Office Equipment Recycling And The WEEE Directive
Environmentally Friendly photocopiers and other office equipment are crucial to workplace energy-saving and waste-reduction. Many measures (procedural and technical) have been implemented by equipment manufacturers, dealers and distributors - even before the government's introduction of measures via legislation such as the WEEE directive. Additionally, all government departments and private enterprise organizations have become acutely aware in recent years of the need for the implementation of energy-efficiency measures - not least to address bottom-line profitability as well as the wider responsibility to reduce climate change.
Environmental Issues: Recycling and the WEEE Directive
Office equipment including photocopiers which previously ended up on landfill sites are no longer able to do so under the WEEE directive. The WEEE (Waste Electrical and Electronic Equipment) directive affects those involved in the manufacture, selling and distribution, recycling or treating of any electronic equipment. Affected by the directive are household appliances, information technology equipment of all kinds , telephone/telecommunications equipment, audio visual gear, lighting equipment, electrical and electronic tools, hospital and medical devices and automatic dispensers and of course, office equipment including photocopiers.
The aim of the WEEE directive is to reduce the waste generated from electrical and electronic equipment. The directive is also designed to ensure an improvement in the environmental procedures and processes of all those involved in the life cycle of electrical and electronic products. Manufacturers, sellers and distributors of office equipment are responsible for taking back and recycling electrical and electronic equipment. They are also required to achieve a series of rigorous recycling and recovery targets for different categories of appliance. Responsibilities can be discharged in a number of ways, including financial contributions.
Environmental Issues: Energy Efficiency and Fossil Fuel Consumption
Apart from computers and associated print devices, photocopiers are without doubt the most common items of office equipment in use today. Due to the need to be used "on demand", they can incur a significant environmental cost in terms of energy and paper usage and consequent greenhouse gas emissions
Thus power management features are important for saving energy and an easy way to reduce air pollution. Energy efficient photocopiers provide a significant step towards reducing the environmental impact of office photocopiers. Such machines come provided with "energy saving" mode so that when not in use they "power down". This feature alone can reduce the energy needed to support the machine in periods of low activity by over 60%.
A major energy-saving feature of the latest photocopiers are so-called "on demand" fusing systems. A thin fixing film, rather than a thick heating roller is used. Additionally, a ceramic heating element, rather than a halogen heater is used. With these twin innovations, the latest photocopiers operate with greatly improved energy efficiency and lower heat requirements. Heat is used only when paper is passed through the fixing mechanism and images are "fixed" via the fixing film. In addition to this, the new technology can allow the photocopier to make the change between a cool energy-saving "sleep mode" to full operating temperatures in less than 10 seconds. This is a major advantage over conventional systems, which typically take more than one minute.
Elements of this innovative system are available on the latest Konica Minolta bizbub series, including the bizhub C451. The induction heating fusing technology on the bizhub C451 is also one which minimises energy consumption and maximises energy efficiency, by fusing at a lower temperature.
Such technology is paving the way to increased energy efficiency - especially when coupled with an increase in the availability of "duplex" (paper-saving double-sided copying and printing) as standard.
Jimi St. Pierre writes for several Office Equipment suppliers in the UK, including office equipment supplier Officemagic. The Officemagic website has more about the WEEE directive. The Officemagic range of mutifunctional office equipment can be found at => www.officemagic.co.uk
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Top Ten Energy Saving Tips for Photocopiers
1. Do Your Home-work: Make sure you are fully aware of your existing device's functionality. Relatively new copiers often incorporate scanning, printing as well as faxing and can be internet connected too. So, your existing photocopiers may do much more than you think, and it will be easy to work out whether you'll be able to save, once you're completely au fait with its capabilities. If your copier doesn't possess all those attributes, if you're buying again, it might be more cost effective as well energy efficient for you to opt for a multifunctional device. When used correctly, multifunctional printers (MFP's) can save on the amount of copies and prints that your company makes and will often cost less in terms of both the finances and energy consumption than if you were to run several single function devices separately.
2. Make Everyone Aware: It's amazing how quickly people get into bad habits. Making sure that everyone in the workplace only uses your printers and copiers when necessary is very important indeed. Even at first glance around most companies, you will find far more paper goes to waste than is necessary, often simply because people have formed bad habits. For instance, copies of a document may be made when it could just as easily be scanned in and emailed around to colleagues. Engaging your staff to think whenever paper is consumed is absolutely essential and can make a substantial difference both in terms of energy and financial costs.
3. Switching Copiers 'Off': Everybody in the office should make sure to check that all copiers and any other non-essential machines are turned off before leaving the office. A number of copiers automatically switch into standby mode, so energy can be saved this way even during the working day, potentially reducing your energy bills significantly as well. It makes a great deal of sense to delegate this responsibility too, so that someone is ultimately accountable if machines are found left on overnight.
4. Use Duplex... Default: Select a photocopiers duplex function for double sided printing. This should in fact be set to default, which will greatly reduce the amount of paper that is consumed and also lower your office costs.
5. Only Use What You Need: Always opt for the copier/printer that is good enough for the job. For instance, don't copy or print with a much larger colour/gloss paper MFD when a smaller, simpler black and white, matte paper machine would suffice.
6. Check the Display Before You Print: Always examine the graphic display carefully and only press the green button when you're confident of the result. In fact, it is worth familiarising yourself with the machine's on-board menu before you actually need copies. This way, you're in no rush to find the function you require or at risk of frantically making unnecessary copies.
7. Know Thy Document Handler: It may sound elementary, but when placing your document in the document handler, ensure it is the correct way up. You'll always know, as somewhere closely in view, will be a relief image of a typical document, clearly indicating which side should be facing up and which down.
8. Energy Credentials: When buying a new copier, printer, scanner of multifunction printer (MFP), be sure to check your product's environmental credentials. Various organisations, such as Energy Star, based in the US, set out very specific and rigorous criteria, to ensure only the most efficient machines bare its logo. At any one time, no more than fifty percent of products in any particular appliance market should have Energy Star accreditation, so you can be confident, both that standards are high and continually rising.
9. Consult a Document Management Specialist: A whole industry has grown up around copiers, scanners and multifunction printers, offering document management solutions that are cost effective and as energy efficient as possible. Software packages are available that monitor staff print/copy usage, so you can determine where in your company, resource and energy may be being wasted. Other applications allow you to configure copiers and MFP's to work in the most efficient way, so machines aren't mislocated or misused.
10. Recycle: One of the best ways for workplaces to limit their environmental impact and save energy is to recycle. Providing simple and convenient waste paper disposal arrangements makes recycling your unwanted waste paper quick and easy. As a general rule, keep large waste paper bins right by your copiers - large so they don't fill up so quickly and close, so the lure of nearby general waste bins is never that strong. And ensure your company disposes of its other consumables in the correct way. Most printer cartridge manufacturers will provide instructions for disposal, which will usually involve simple repackaging and labelling to be sent away for recycling. This way the environmental and energy impact of your copying is kept to an absolute minimum.
Canon Copiers can supply a range of Canon multifunction printers for any type of use.
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What To Look For In The Best Photocopier
So you have taken the latest tech magazine and searched the net for the best photocopier that money can afford, purchased it, and had the photocopier installed in your office; only to find out a week later that the machine is not what your office needs. Now you ask yourself, how did that happen?
While most reviews and guides will tell you the basic specs and functions of any machine, the best photocopiers are determined by your office needs. Not all photocopiers are made the same way, and what may be an advantageous feature for others may be completely detrimental for you. This is why determining the best photocopier for your office is first addressed by knowing what it is that you really need.
Photocopiers are fast, in fact, they are very, very fast. The question that stands is, how much speed do you really need? What a photocopier does fast is printing copies. It can print a lot of copies in a span of a few minutes. However, if your office tends to spend more time arranging documents than actually making extra copies, then you might consider forgoing a photocopier with extremely high printing speeds for one that will automate the sorting tasks for you. This way, it will save you time in both making copies and preparing documents.
Space and size are important when looking for a photocopier that will fit your office. Not all offices can dedicate an entire room for photocopying; this means that you need ample space for the photocopier supplies, space to access and move around the photocopier and finally, space for the photocopier itself. Since photocopiers, no matter how efficient they are, tend to bottleneck the flow of work; it would be wise to consider space for people waiting in line to use the machine as well. Photocopiers come in various shapes and sizes. Some of the smaller ones can be placed on tables; this allows you to make use of the space below it for storage, and others are larger than single-person desks. Know which machine is best suited for your office space in order to find the best photocopier for your office.
The availability and price of compatible inks and paper for the machine should also be considered as these determine whether the photocopier will be more trouble than it is worth in the long run. This also goes for service coverage and warranty from the manufacturers.
Power consumption is an often overlooked factor when determining which photocopiers should be purchased. Ensure that your machine does not consume too much energy or you might end up spending on electric bills instead of being able to save.
Finally, usability is the key to determining whether a photocopier really is best for your office. Ask the employees on what features they need in a photocopier and learn how well they can use the machine. Find one that has the features you need but is also easy to use. The best photocopier, after all, is one that answers the needs of the office.
Looking for a FREE quote on a new business telephone system? We can give you free quotations from the TOP suppliers in the industry as well as allow you to compare and review the various business telephone systems by visiting http://www.officewinner.co.uk
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Multi-Functional Photocopiers
Any photocopiers made in the last five years are extremely likely to operate using digital technology. Digital photocopiers work by using an integrated scanner and laser printer to scan and then print documents that need replicating. They incorporate a hard drive which stores any document scanned, meaning that they can achieve far more than the old analogue photocopiers, especially as many of these machines can also fax, be networked and are internet connected.
One of the great advantages of using networked digital photocopiers is that hard copies of documents can be scanned into device and forwarded to the appropriate department without the need of making another hard copy. The documents are then stored electronically and changes made are tracked. Employees can also scan copies of documents into the photocopier and send them directly to their computer, meaning any alterations needed before printing can be done very easily.
Documents can also be scanned into photocopiers and sent via email directly from the device, which works by the photocopier linking up to an email server. With logins these emails can be sent from the user's own email account, meaning that not only is the email easily recognized by the person receiving it but is also stored in the users sent items.
Many new photocopiers also incorporate faxing capabilities, this means documents scanned into the device may be faxed directly, storing the data in the hard drive. Some photocopiers take this capability even further, by being capable of sending a received fax to the appropriate persons' email inbox directly instead of printing out a hard copy.
Workplaces where document management systems are used can take the capability of their photocopiers even further. Documents can be scanned into the device and sent to the document management systems where they can be stored, sorted and easily retrieved. The evolution of digital photocopiers has played an integral part in document management and archiving solutions. Without photocopiers having the ability to scan documents and be connected to office networks, document management systems would have severe limitations.
There is no question capabilities of photocopiers are far greater now that they are digital and incorporate scanning, what needs consideration is whether businesses are using these capabilities efficiently. Using photocopiers to their full potential can make a business much more efficient in terms of time wasted and can save money on paper usage, but everyone in the workplace needs to be educated about using these machines and be aware that photocopiers can achieve far more than simply reproducing documents.
For more information about multifunctional photocopiers please click here.
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Photocopiers – Everything You Need To Know
Photocopiers are as common in our daily lives as vending machines. They can be found in almost any office and any campus. They are tools of convenience and efficiency that not only allows us to get work done, but get work done faster. They are common and they serve a simple purpose. This most basic purpose of photocopiers is for making duplicates of printed materials in the fastest and cheapest way available. Photocopiers achieve this goal through various methods but all with the same working principle; that you, the user, will have an easier time.
The first thing you should know is that photocopiers are simple to operate. Most of the button panels have easy to follow instructions printed on the side which new users can easily to follow. Even loading new sheets of paper is made easy by helpful guides on the machines. This is why users should always take the time to read and understand these instructions in order for them to use the machine in the most efficient way possible. Using the photocopier properly will save you a lot of time and money on repairs. This is why investing time to familiarize yourself and train and orient other people who will use the photocopier can go a long way.
Photocopiers consume paper and ink, lots of paper and ink. You can probably get a good referral for suppliers of paper and ink for photocopiers from the seller of your photocopier. Alternatively, you could call the manufacturer of your machine to ask which are most compatible with your photocopier. Whichever way you choose, make sure that you get the right kind of ink and paper for your machine. Once the photocopier is properly fed, it will perform most outstandingly well.
One other aspect of photocopiers is that it tends to create small crowds. This is due to the fact that office photocopiers, no matter how advanced, still consume a certain amount of time before it can finish a task. This machine is known to bottleneck operations procedures most especially during those inopportune times that many staffers need to produce copies. While most machines have a speed of duplicating documents, some machines do this task a little more efficiently than others thanks to features that allow sorting and queuing of tasks. This saves office workers a lot of time when photocopying.
Finally, take time to hire a service crew or learn to maintain your photocopier on your own. This machine is frequently used and is prone to wear, tear and the occasional, yet unavoidable, malfunction. Learning what do to when your machine goes out of commission can prove really useful especially when it acts up during really crucial times.
Learning about your photocopier, how it works and how it affects its office environment can be really rewarding when you are able to fully maximize the features and functions of the photocopier. With the proper care and operation, a photocopier can prove to be a key player in your office procedures.
Looking for a FREE quote on a new business telephone system? We can give you free quotations from the TOP suppliers in the industry as well as allow you to compare and review the various business telephone systems by visiting http://www.officewinner.co.uk.
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