A Clean Copier Is a Healthy Copier, How to Tell If Your Service Company Is Doing It’s Job?
If your copier/printer tech looks dirty or slob like, most likely your machine is also. People that take pride in their personal hygiene will care what your machine looks like also.
Have you ever put your hands inside your copier and ended up with an arm covered in toner? Next time you are about to renew your maintenance contract have a good look at how the machine looks inside and out and consider whether you are being taken care of properly. if they don't do simple cleaning they probably don't install the necessary parts either.
Considering this economy and the current job and business climate. service company's have to nurse every account as carefully as possible to ensure their clients are extremely happy. If not there is a good chance your client will go elsewhere and use less expensive services. after all what sets you aside from your competition??
They say "you can see into the mind of a man by looking inside his garage" if this is true then it holds true, appearance is everything or at least a very good sign all is well or not well.
I had the opportunity recently to a give a second opinion on a copier that has not been working correctly for some time. Upon walking toward the machine I first noticed the entire machine covered in dust and dirt, first clue. Next clue I opened the machine to find a piles of toner but not just toner because it had dust mixed in with it meaning it has been a long time since it was cleaned. Knowing this model quite well I then looked at one of the most common faulty parts designed for this machine. Guess what, It had not been replaced in some time if ever! This machine was under a full a service contract and the tech had been there repeatedly... I WONDER IF THE TECH SHOWERS AND WASHES HIS CLOTHS MUCH???
Dave Geertsen senior tech SLC, UTAH
http://www.absofslc.com
Article Source: http://EzineArticles.com/?expert=Dave_Geertsen
Top Copier Machine Products
A copier machine is commonly used in offices and school places as they provide copying purposes that is part of these community structures. Xerox Corporation presented the first in the year 1949. Photocopy machines are widely known as Xerox machines back then.
Nowadays, copier machine apparatus' are more advanced. Top quality can provide high-grade photocopying tasks such as copying colored materials like photograph pictures. manufacturers continue to develop more useful copy machine models to meet the growing demands.
Office Copiers
Copier machine equipments are ordinarily found in every office corner. Most offices prefer to use digital due to its ability to save more time and make employees at work more productive.
One type of copier machine is the Sharp AR-208D. It is designed for small spaced offices. This model comes in desktop size printers. Despite the size this machine has, it also has 600 dpi PC Printing, electronic sorting plus standard color PC scanning features. AR-208D can make 20 document copies per minute and can produce, at most, 99 document copies if placed in continuous copying setting.
All in One printers
All in one printers are the latest models produced by different manufacturers. These machines provide Fax printing, document printing, scanning and photocopying tasks. The design was created to deliver the most commonly used equipments in one package and thus, increase productivity levels using such machines.
HP LaserJet M1319f MFP is an example of the latest all in one printer manufactured by HP. This machine provides scanning, faxing, printing and copying services. This equipment is both a cost-efficient and time efficient investment due to its multi tasking abilities. This machine can print a maximum 8000 pages per month, make 99 document copies per day and can hold up to 500 pages of A4 size fax memory.
Personal machines provide the portability of convenience and ease of access. Personal sized copiers are tailored small and light to allow users to move around and still access their copiers without any hassle.
Canon PC170 copier machine is an analog copying device that can fit in small spaces. The size of this equipment is 32" width and 4.5" height. It is comparable to the usual flat DVD player. Personal Copiers like this makes copying services available at home and places the user wish to go.
A copier machines is one of the many great contributions of technology that help improve lives and create quality living.
For more information on Copier Types and Brands Guide please visit our website.
Article Source: http://EzineArticles.com/?expert=David_Urmann
How Long Will a Laser Printer, Copier Toner Cartridges Last?
HP, Lexmark, Sharp, Ricoh, Savin, Brother and other manufactures of laser printers and copiers' office equipment all use the same industry standard of how long a toner cartridge will past. They use the 5% rule. However, most people print 7%to 12% on the average.
First, we need to define what is the 5% rule toner cartridge usage on your laser printer, digital copier all in one machine. When HP toner cartridge specifications says 10,000 pages at 5% it means 10,000 pages of text DOUBLE space on a 8.5" by 11" with 1.25" margins (see below for actual sample of 5% text n page). If you just send simple memos on your laser printer copier then you are set. However, most companies especially accountant and lawyers use way more toner per page than 5%. Here is a 5% (between the dotted lines page of toner on HP laser printer, Sharp copier, Canon printer copier or other brand of office equipment:
Start this is 5% page coverage for a hp printer or digital copier. You will notice its only two paragraphs long. If this is all you print on the average then the estimated pages per toner cartridge the manufacture specifies will be close. However, you will notice there are not graphics, company logos or anything else. If you print graphs or tax returns you rate of usage will be much higher.
If you are using a color laser printer copier then you need to be careful. Because if the colors toner cartridges on your laser printer or digital copier says 5,000 pages then it is not 5,000 each color toner cartridge but a COMBINED total of the cyan, magenta and yellow. This end of 5% coverage example of text a standard sheet of paper printed on your laser printer, color copier or all in one copier printer scanner device - end of 5 %.
If you are not sure how to get your average page toner cartridge usage contact us now to get the information needed to determine you Hp printer all in one, Canon copier printer, Sharp copier, Rich copier scanner or other brand of printing device. If does not cost you a cent, the information is 100% freefor the asking.
Have you considered a toner cartridge audit to determine your true printer copier costs? Copier printer scanner audits are quick and easy. Please feel free to contact us (see link above) or go to our blog to request more information. To get more information check out http://www.abctechsolutions.com.
Advanced Business Computers, Inc.
Specialists in Technology related to computers, network, copiers
printers and fax equipment based in South Florida since 1989.
All rights reserved @ Advanced Business Computers, Inc. and Mike Klein 2009
Contact us now to get 100% actual cost of your copier printer fax report.
Article Source: http://EzineArticles.com/?expert=Mike_Klein
The Sharp AL 1043 Printer – A Smart Investment For Your Office
High quality products are what we have come to expect from Sharp Electronics, and the Sharp AL 1043 Printer is certainly no exception. This latest model of the AL series of printer/copiers has the regular features of its earlier cousin with new features added.
Speed is another feature of the 1043 model, with a print speed of 12 ppm and a copier speed of 10 cpm. The print resolution is 600 dpi. The first copy is started in only 9.6 seconds from when you click 'print', and the instant warm-up function helps you increase productivity.
Sharp designed the AL series of printer with the small office and home office in mind. This focus means that the AL 1043 is a compact machine with all the power and features of much larger models. It is small enough to fit where space is restricted and the uniquely designed interior tray eliminates the need for bulky paper trays extending past the edges of the printer. This interior tray is easily accessible when the copies are needed.
The Sharp AL 1043 combines digital laser printing with quality copy function. The quality of the digital laser printer ensures you will get professional copying results with every job. Even the fine detail, which is often lost in the copying and printing process, is captured clearly and legibly with the AL 1043. Whether you need to copy graphics, text or charts, the results will be hard to distinguish from the original document.
Earlier machines in the AL series have provided an optional extra printing kit, but in the 1043, GDI printing interface is embedded to enable you to connect to your PC. You get WYSIWYG technology - What You See Is What You Get - meaning that what is showing on your screen is what will be reproduced by the printer. This is one of the model's time saving features.
You will also save money with the toner save mode that extends the life of your toner, and the automatic power saving mode that you can individually program to save on power costs. Choose the Sharp AL 1043 Toner when you need a replacement toner, as this is the one recommended for this machine.
Many businesses need to be able to reproduce photographic images these days, and the digital photo function of the Sharp AL 1043 allows you to do just that. The digital exposure control will make sure that your photos are presented at their best, and the zoom range of 50% to 200% means you can adjust the size of the copied image to suit your needs.
Refilling a printer's paper trays takes staff from other duties, and the generous tray size of the AL 1043 means that this task doesn't need to be done as often. This machine takes paper from A4 size to A6, normal and heavy weight paper; envelopes can also be printed on the AL 1043.
With the Sharp AL 1043 printer used with the Sharp AL 1043 toner, you will be able to easily handle every printing and copying job your home or business requires. You can find many suppliers of the Sharp toner on the internet.
Article Source: http://EzineArticles.com/?expert=Morgan_Le_Fay
Hard Drive Shredding For Digital Copiers
Secure, Professional, and Complete Digital Information Destruction is absolutely essential in today's digital environment. It's hard to find a single device that we use on a day to day basis that doesn't contain some sensitive information about ourselves or our business.
Most of us have grown accustomed to making sure all our sensitive paper information is destroyed, but we often forget that some sort of electronic device, usually our own, produced all those documents.
In the past few weeks, CBS broke the story that copiers are going out for resale without making sure the information held on the hard drive contained within are being properly destroyed.
The news story here isn't that hard drives and other electronic media should be properly disposed of; it's rather that there was relatively little public knowledge that these copiers had hard drives in them do begin with. And what might be even scarier is that now every ID Thief looking for a quick and easy score will also be on the lookout for copiers that haven't been sanitized.
Every business, government entity, non-profit, and individual needs to be cognizant of each and every electronic device they currently use and the potential sensitive information that these devices hold. Just a few items that must be properly sanitized before disposal:
Smart Phones
Personal Computers (PC's)
Laptops
Thumb Drives
Diskettes
DVD's/CD Rom's
Copiers
Printers
Proper sanitization can be in the form of physical destruction, overwrite, or degaussing of these items. Overwriting and degaussing typically eliminate the information held on these devices while at the same time keeping the electronic device intact for future use. This is often seen as the more cost effective approach but in the end these techniques can often take a long time to complete (such as in the case of overwriting) or could be hazardous to other electronic media in the vicinity (as in the case of degaussing).
The simplest, most effective method (where the proof of proper disposal is self evident) is to destroy hard drives and other electronic media by physical means where there is very little left over that is even recognizable - much less recoverable for data.
The physical shredding of hard drives is the only method that not only destroys the drive and the information contained, but also provides the visual proof of multiple pieces so you are left with the proof you need to know your electronic data will never fall into the wrong hands.
Mike Krauss
CEO & President
Total Secure Shredding, Inc.
http://www.totalsecureshredding.com
Article Source: http://EzineArticles.com/?expert=Mike_Krauss
Information Technology in Crisis – Three Priorities For IT in 2010 – Part 2
As we launch into 2010, the IT industry is faced with three major challenges. What makes these so significant is they are not on the radar of most companies. In this report I will address the second challenge we, as an industry, have ignored. Although I can't provide answers, my hope for these articles is to expose the issues and launch a dialogue within the IT community as we search for answers.
Your Digital Copy Machine can't keep secrets
You'll never guess who's walking out your front door with confidential data. Yes, it's the guy who leases you your copy machine. When digital copy machines are replaced or come off lease they are wheeled out your front door with a disk-full of images that were printed, scanned, copied or faxed.
Digital copiers can't erase their hard drive so at the end of their lease, gigabytes of images inside the copier are wheeled out your front door. Newer copy machines can make the data unreadable to the copier itself but your data is still on the disk! If you happen to have a network connected digital copier, additional information is retained on the copier such as IP addresses, DNS server IP addresses, email addresses, etc.
A company called Digital Copier Security Inc (DCSI) is a pioneer in raising awareness to this security hole which exists at most companies. DCSI claims they have obtained "off lease" copy machines where they scanned the hard drives with proprietary utilities and have recovered thousands of pages of documents fully intact. Here are some examples of what they've recovered.
A complete home refinance application including applicant's full name, SSN, current employer, previous employers, bank account numbers, etc.
A Spreadsheet showing employee names and company issued credit card numbers.
Full Tax Returns
Confidential Medical records
Confidential Executive Business Reports
Over 20,000 documents were recovered from just one hard drive
You would never let a vendor walk out of your data center with an un-scrubbed hard drive but yet it is done every day with digital copiers.
Don't even think about removing the hard drive before releasing the copy machine, doing so would make the copier unusable and void your lease agreement. You would become liable for the complete cost of the copy machine. Don't expect the copy machine technician to purge the device either; they don't have the technical knowledge of where your information is stored, or how to purge it. Most technicians believe the copier is purged when the images are no longer visible to the display. Don't fall for their ignorance on this matter. Also, don't think you can push the responsibility onto the leasing company as I guarantee your lease agreement doesn't require them to provide this service.
This is one of corporate America's biggest risks, yet I haven't found any company with security policies addressing digital copiers. Most end of lease copiers are sold overseas where recipients of these copiers (and your data) are not subject to US laws.
Do you know who has your old digital copy machine and all your data that was on its hard drive?
How many digital copy machines do you have that are ready to go off lease? How will you ensure your data doesn't go off site with the copy machine? How will you ensure your competitors or hackers won't get their hands on your data through your old copier? Are you at risk of lawsuits from employees or vendors that use your copy machines? This is a security issue we cannot ignore, and it's an issue without an easy solution. The options available are limited and can be expensive for companies with multiple copiers. DCSI provides a certified disk scrubbing service. Another option is to purchase a "Security Kit" which is expensive and not user friendly. The device is so troublesome that most companies disable them over the course of time.
If your company is regulated by SOX, GLB, HIPAA, FERPA or FTC Red Flags, a breach can be construed once your digital copier leaves your possession and control. Considering the costs of fines, penalties, sanctions, public notification, credit monitoring, and damage to a corporate image. Careful purging of these machines should be a top priority for every company.
As you can see from this series, IT has three pressing challenges; Old paradigms that cripple businesses, digital copier security and our "part 3" topic in the final article of this series. These challenges are easily ignored and have been to this day. However, ignoring these challenges only puts your business at continued risk of pending crisis. In 2010 we must take steps to limit our exposure with answers to these challenges. As I mentioned earlier, my intent is to open the door to further dialogue. Let us consider the door now wide open. I encourage you to propose your ideas and join me in a discussion on this topic.
John Bagdanov
Founder and Chief Advisor at IT Answers 4U
John has been in IT for almost 30 years and has supported numerous clients. His IT Leadership experience spans from formal IT leadership to leading world-wide technology projects.
At IT Answers 4U we provide free content on our web site and a fee based Advising service that enables companies to run effective IT departments
Visit our site for:
Free Information
Free answers to your IT questions
Free 1 hour consultation
For more information about John and IT Answers 4U visit our web site at http://www.itanswers4u.com.
If you missed Part 1 of this series you can find it posted at our web site or on the EzineArticles web site.
For more information about this Security threat, take a look at the following news video done by an investigative reporter: http://copiersecurity.com/about-us/company-news/82-cbs-news-13-story.html
Article Source: http://EzineArticles.com/?expert=John_Bagdanov
Digital Copier Security – There’s More to Overcome Than Just the Hard Drive
The CBS Evening news recently broadcast a story called "Copy Machines a Security Risk?" The information presented in the story was alarming to say the least but CBS only scratched the surface of the topic. For companies who rely on securing confidential and proprietary information from competitors or hackers, there's much more you need to know about the inconspicuous digital copier. In this article we'll look at five areas where confidential information may be compromised.
If you haven't seen the CBS story please click on this link at the bottom of this page and view the five minute broadcast before you continue with this article.
In addition to the risks presented by the CBS story here are 5 additional areas where copiers can compromise your security.
1. Many digital copiers are also network printers that store network information such as IP addresses, subnet masks and gateway IP's. These settings are not stored on the hard drive and are not cleared by the digital copier "Purge" feature. Network settings must be manually cleared. Security experts will tell you to keep your network configuration private. You don't want competitors or hackers to know your internal network configuration. The more information about your network infrastructure that's accessible to hackers the less they have to figure out on their own and the sooner they can compromise your network.
2. Many digital copiers store the IP addresses of your DNS servers and/or Domain controllers. Depending on the type and model of your copier, this information may not be cleared by your copier "purge" function. You definitely don't want competitors or hackers knowing the IP addresses of your Name Servers or Domain Controllers.
3. Many digital copiers store email addresses and some even download your entire Email Global Address List to the copier. Again, you don't want this to be accessible to those outside your company.
4. The "purge" function used by older digital copy machines doesn't delete any data from the copier hard drive. It only renders the data inaccessible to the copier software. It either deletes a file we techies would call a "file allocation table" or it will use other tactics to render the data unreadable to the copier software. The "Purge" button merely gives an allusion the disk has been cleaned. However, the data is still there and can be removed as shown on the CBS story. Most copier security policies rely on this built-in Purge function and think their data is cleared. It is not cleared. It can still be accessed with free scanning tools available on the internet.
5. If your copier has a fax capability, the copier also stores all the phone numbers it dialed and numbers that dialed it along with any information you provided in your Fax phone book. Again, the "Purge" function will not clear this information.
One of the biggest obstacles surrounding this whole issue of Copier Security is the apathy and ignorance of the Manufacturers. Most copier technicians today still believe the built-in Purge function deletes all information on the copier. To make matters worse, most copier technicians don't know where the different type of information is stored. Some data is stored on the hard drive, some data in flash memory, and some data is stored in firmware. Sensitive information is stored in different places depending on the manufacturer and model of copier. Just when you think it can't get worse. Let me drop the final shoe. There are no utilities that will scan a copier and certify that it has been completely purged for older digital copy machines.
As I mentioned earlier, this CBS news story only scratched the surface of the real risks associated with digital Copier Security. The Copier Security pioneers who were interviewed in the CBS story, Digital Copier Security inc., have done extensive research on these security risks and are working to provide services and resources to help companies thoroughly purge their older copy machines. I applaud Digital Copier Security for bringing this issue to the attention of Corporate America and for working diligently to address this significant security hole.
I encourage the Copier industry to take responsibility for ensuring new copiers have the capability to purge themselves of all sensitive information and to provide a certification report indicating what has been purged. This should be a standard feature on all Digital Copiers and not an add-on feature that comes at an additional cost. Additionally copier technicians should be trained to thoroughly purge all Digital Copiers.
Until such a time, Corporate America must take necessary steps to ensure their own safety. They must ensure they are not exposing themselves to unnecessary security risks or even breaking Privacy Laws. Digital copiers must have processes defined (and documented) that ensure appropriate actions are taken before copiers are released to third parties.
Here's the link to the CBS Story
www.cbsnews.com/video/watch/?id=6412572n&tag=api
John Bagdanov
Founder and Chief Advisor at IT Answers 4U
John has been in IT for almost 30 years and has supported numerous clients. His IT Leadership experience spans from formal IT leadership to leading world-wide technology projects.
At IT Answers 4U we provide free content on our web site and a fee based Advising service that teaches companies how to run effective IT departments
Visit our site for:
Free Information
Free answers to your IT questions
Free 1 hour consultation
For more information about John and IT Answsers 4U visit our web site at http://www.itanswers4u.com
Article Source: http://EzineArticles.com/?expert=John_Bagdanov
Color Copier Vs Digital Copier
Most corporate professionals believe the days of the copier are finished. Just thinking of how far multipurpose printers have come, unless you print all the time, you can probably do without these items. However, if you have a big office, you may want to consider either an HP Color Copier or an HP Digital Copier. Both run on high quality HP inkjet cartridges that can be changed out in seconds.
It is important to note that there is some overlap with these two products. Many of the copiers marketed by HP are done so under the banner of both color and digital. Its common knowledge that HP copiers are fast and very reliable. They are also modest in ink usage. Now that's some great information! It's rare that a printer use less ink, Of course, that's how they make their money?
Their are a few differences as well, the copiers sold under the color title tend to be a bit larger, a bit slower and a bit fuzzier. The digital copiers tend to be better across the board, however, they can be more expensive, but they are often more costly. If you are in an office that does enough copying that you need a standalone model but you aren't copying anything that is in any great rush, go with the older color copier models.
Gratefully, many of the current HP Digital Copiers are small. When most of us think of copiers, we think of giant machines that take up a quarter of a room. Well think again, because HP has set a new standard and scaled things down without surrendering quality. HP offers exceptional clarity with the same kind of inkjet cartridges that your home printer runs on. You won't be subjected to extra cost or any extra hassle, either.
Both HP color copiers and HP digital copiers get the job done right If you want the extra quality, go with the newer digital series. If not, you'll be quite happy with a color copier.
Tony Fliven is a computer hardware writer. He write on a range of things such as computer brands, products, and new technology.His interest currently lies in HP Color Copiers and HP Digital Copiers.
Digital Copier Security – There’s More to Overcome Than Just the Hard Drive
The CBS Evening news recently broadcast a story called "Copy Machines a Security Risk?" The information presented in the story was alarming to say the least but CBS only scratched the surface of the topic. For companies who rely on securing confidential and proprietary information from competitors or hackers, there's much more you need to know about the inconspicuous digital copier. In this article we'll look at five areas where confidential information may be compromised.
If you haven't seen the CBS story please click on this link at the bottom of this page and view the five minute broadcast before you continue with this article.
In addition to the risks presented by the CBS story here are 5 additional areas where copiers can compromise your security.
1. Many digital copiers are also network printers that store network information such as IP addresses, subnet masks and gateway IP's. These settings are not stored on the hard drive and are not cleared by the digital copier "Purge" feature. Network settings must be manually cleared. Security experts will tell you to keep your network configuration private. You don't want competitors or hackers to know your internal network configuration. The more information about your network infrastructure that's accessible to hackers the less they have to figure out on their own and the sooner they can compromise your network.
2. Many digital copiers store the IP addresses of your DNS servers and/or Domain controllers. Depending on the type and model of your copier, this information may not be cleared by your copier "purge" function. You definitely don't want competitors or hackers knowing the IP addresses of your Name Servers or Domain Controllers.
3. Many digital copiers store email addresses and some even download your entire Email Global Address List to the copier. Again, you don't want this to be accessible to those outside your company.
4. The "purge" function used by older digital copy machines doesn't delete any data from the copier hard drive. It only renders the data inaccessible to the copier software. It either deletes a file we techies would call a "file allocation table" or it will use other tactics to render the data unreadable to the copier software. The "Purge" button merely gives an allusion the disk has been cleaned. However, the data is still there and can be removed as shown on the CBS story. Most copier security policies rely on this built-in Purge function and think their data is cleared. It is not cleared. It can still be accessed with free scanning tools available on the internet.
5. If your copier has a fax capability, the copier also stores all the phone numbers it dialed and numbers that dialed it along with any information you provided in your Fax phone book. Again, the "Purge" function will not clear this information.
One of the biggest obstacles surrounding this whole issue of Copier Security is the apathy and ignorance of the Manufacturers. Most copier technicians today still believe the built-in Purge function deletes all information on the copier. To make matters worse, most copier technicians don't know where the different type of information is stored. Some data is stored on the hard drive, some data in flash memory, and some data is stored in firmware. Sensitive information is stored in different places depending on the manufacturer and model of copier. Just when you think it can't get worse. Let me drop the final shoe. There are no utilities that will scan a copier and certify that it has been completely purged for older digital copy machines.
As I mentioned earlier, this CBS news story only scratched the surface of the real risks associated with digital Copier Security. The Copier Security pioneers who were interviewed in the CBS story, Digital Copier Security inc., have done extensive research on these security risks and are working to provide services and resources to help companies thoroughly purge their older copy machines. I applaud Digital Copier Security for bringing this issue to the attention of Corporate America and for working diligently to address this significant security hole.
I encourage the Copier industry to take responsibility for ensuring new copiers have the capability to purge themselves of all sensitive information and to provide a certification report indicating what has been purged. This should be a standard feature on all Digital Copiers and not an add-on feature that comes at an additional cost. Additionally copier technicians should be trained to thoroughly purge all Digital Copiers.
Until such a time, Corporate America must take necessary steps to ensure their own safety. They must ensure they are not exposing themselves to unnecessary security risks or even breaking Privacy Laws. Digital copiers must have processes defined (and documented) that ensure appropriate actions are taken before copiers are released to third parties.
Here's the link to the CBS Story
www.cbsnews.com/video/watch/?id=6412572n&tag=api
John Bagdanov
Founder and Chief Advisor at IT Answers 4U
John has been in IT for almost 30 years and has supported numerous clients. His IT Leadership experience spans from formal IT leadership to leading world-wide technology projects.
At IT Answers 4U we provide free content on our web site and a fee based Advising service that teaches companies how to run effective IT departments
Visit our site for:
Free Information
Free answers to your IT questions
Free 1 hour consultation
For more information about John and IT Answsers 4U visit our web site at http://www.itanswers4u.com
Article Source: http://EzineArticles.com/?expert=John_Bagdanov
Analog Copier and the Digital Copier – What’s the Difference?
There are so many different new technologies on the market today and they are hard to choose from. Technology has changed the way we do business today; things are a lot faster and efficient. One of the main things an office needs is a copier and the copier can make a business run smoothly. The process of the copier has changed significantly. You might be wondering what copier would be best for your business and this would mean choosing between an analog copier and a digital copier. The analog copier is considered to be the older between the two but it is still considered to have good qualities. The digital copier also has strong characteristics and negative aspects.
The older copier is considered to be the analog copier. The good thing about an analog copier is that they are reliable and reasonably priced. If you decide that you are more inclined to purchasing an analog copier you should consider the time it takes to warm up and the quality of the scanned or printed documents.
The reason for considering the time is because in an office there are probably a large number of people that would like to utilize the copier and if the machine takes long this will cause frustration in the office and reduce productivity.
A digital copier works differently. We are currently bordering the digital age and therefore it is only understandable that all analog technology has to be changed into digital technology. These are machines such as photo cameras, video cameras, etc. With all new technological systems there are always benefits but there are also negative aspects that need to be taken into consideration. There are in fact, great advantages of a digital printer. One of the most important is that many digital copiers are multi-functional. It's amazing how technology has evolved now with the digital copier documents can be sent to emails, fax machines or even text. This will reduce steps in the office to maximize productivity. It does take away from the effort and time to mail hard copies of a document to different physical sites. It will therefore increase productivity in the work place.
The down side of digital technology is that it uses more power that analog copiers and it therefore produces more heat. Compared to an analog copier; the digital copier is a lot pricier.
Regardless of whether you choose a digital or an analog copier you must always do some research on the specific product you are considering to purchase. There is always someone who has used the product before you have and there are usually blogs or reviews on the product, you should read them to get the perspective of the customer. It is important to listen to the sales representative but it is also good to get second opinions. You can also ask other companies what their experience was with the copier. Choosing the right copier is hard but if you know what you need you will eliminate the search.
Steve Tetluck manages a site specializing in digital office automation products such as a copier. For more information visit http://www.pananet.co.za
Article Source: http://EzineArticles.com/?expert=Steve_Tetluk